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Spreadsheets, software or iComply?
Most schools start with a spreadsheet, a sign-in book and an inbox full of certificates. Compliance software helps, and what it covers varies a lot. Here is what iComply does today, next to both, without the spin.
Included as standard, out of 27 things schools ask about
- 27/27iComplyincluded
- 6/27Typical compliance softwareincluded, 20 vary
- 4/27Spreadsheet, paper and emailincluded, 11 vary
- Yesincluded
- Variesby product or setup
- Not usually
Contractors and the front desk
Chasing paperwork, and who's on site.
Contractors keep their own documents current. Your front desk sees who is cleared.
| iComply | Typical compliance software | Spreadsheet, paper and email | |
|---|---|---|---|
| Contractors upload their own documentsFree for providers, forever | Yes | Varies | Not usually |
| One profile shared across schoolsUpload once, every school sees it | Yes | Varies | Not usually |
| Expiry reminders by emailAt 60, 30, 14 and 7 days | Yes | Yes | Not usually |
| Optional document check by a person"Checked by iComply" | Yes | Varies | Not usually |
| Each school approves its own peopleA person decides, not the software | Yes | Yes | Varies |
| Insurance read assistOptional; the provider confirms what was read | Yes | Varies | Not usually |
| iComply | Typical compliance software | Spreadsheet, paper and email | |
|---|---|---|---|
| Kiosk sign-inShows Cleared or Not cleared at the desk | Yes | Varies | Not usually |
| Site safetyInductions, SWMS and permits | Yes | Varies | Varies |
| Keys and equipment register | Yes | Varies | Varies |
| Visitor records | Yes | Yes | Yes |
| Policies and acknowledgementsRead, tick and typed name, time-stamped | Yes | Varies | Varies |
People, WWC and your organisation
Volunteers, checks and the bill.
Victorian WWC Connect is built in. Prices are on the website, not behind a sales call.
| iComply | Typical compliance software | Spreadsheet, paper and email | |
|---|---|---|---|
| Victorian WWC Connect registerWith connect-by dates worked out | Yes | Varies | Not usually |
| Volunteers add themselvesThrough a personal link or event QR code | Yes | Varies | Not usually |
| Interview and training recordsChild-safe interview template, online training | Yes | Varies | Varies |
| National police check records | Yes | Yes | Varies |
| Existing workers handled calmlyNo made-up connect-by date for people engaged before 19 October | Yes | Varies | Varies |
| iComply | Typical compliance software | Spreadsheet, paper and email | |
|---|---|---|---|
| Clubs, charities and peak bodiesEach on its own web address | Yes | Varies | Not usually |
| Provider directoryRatings come only from real, completed work | Yes | Not usually | Not usually |
| Prices published on the websiteGST inclusive, set by enrolment | Yes | Varies | Yes |
| 30-day free trial | Yes | Varies | Yes |
| Billed annually by invoice | Yes | Varies | Varies |
| Export any time, 90 days after you leaveYour register as CSV | Yes | Varies | Yes |
Security
Strict underneath.
- J. Lee approved public liability
- Sam Rivera signed in at the kiosk
Ask any provider the same questions. Our answers are on the security and privacy page.
"Typical compliance software" is a general description, not any particular product. Ask any provider for specifics. Spreadsheets and paper cover what a careful school sets up; the honest answer is often "it depends".
| iComply | Typical compliance software | Spreadsheet, paper and email | |
|---|---|---|---|
| Data stored in Sydney | Yes | Varies | Varies |
| Two-step sign-inEmail code or authenticator app | Yes | Yes | Varies |
| Append-only audit logThe database refuses edits and deletions | Yes | Varies | Not usually |
| Organisations kept apartEach sees only its own records | Yes | Yes | Varies |
| Every upload scanned for malware | Yes | Varies | Not usually |
The difference in a day
Same jobs. Less chasing.
Four moments every school knows, the way they often go on a spreadsheet and the way they go in iComply.
A contractor arrives
SpreadsheetSomeone scrolls a sheet and hopes it is current.
iComplyThe kiosk shows Cleared or Not cleared, with the reason.
A certificate is due to expire
SpreadsheetThe date sits in a cell until someone notices.
iComplyReminders are emailed at 60, 30, 14 and 7 days. The contractor uploads the new one.
A parent offers to help
SpreadsheetA paper form, a photocopy and a folder.
iComplyThey add themselves through a personal link or event QR code.
Someone asks who approved what
SpreadsheetSearch the inbox and hope nothing was overwritten.
iComplyThe append-only audit log has every decision. The database refuses edits and deletions.
Try it on your own register
See the difference
for yourself.
Start a 30-day free trial, or book a demo and we'll show you iComply with your own categories.
We reply within one business day.
- 30-day free trialOn your own register
- Prices on the websiteGST inclusive, set by enrolment
- Export any timeYour register as CSV, for 90 days after you leave
- Append-only audit logThe database refuses edits and deletions