For charities and foundations
Board to volunteer. Every check.
One register for your Board, staff and volunteers. Working with Children Checks by state, police checks, child-safe training, first aid and your Code of Conduct, each with its own expiry, and reminders before any of it lapses.
Organisation plan: $750 a year, GST inclusive.Australian-hosted
Illustrative screen · fictional organisation
The check catalogue
Every check, with its own clock.
Start from starter rules for your state, which you can edit. Turn checks on or off, change how often they repeat, or add your own.
| Check | How often | What you record |
|---|---|---|
| Working with Children Check | By state and card typeEmployee and volunteer cards can have different expiries | Card number, state, type and expiry |
| National Police Check | Every 3 years | Date seen and result categoryNo copy of the certificate unless you choose to keep one |
| Child-safe training (face-to-face) | The refresh period you set | Date completed |
| First aid and CPR | Usually every 3 years (CPR yearly)Confirm with your training provider | Certificate and expiry |
| Interview | Once, or a re-interview interval you set | Child-safety questions from your template, outcome and reasonPrivate notes stay with admins |
| Online training | As your organisation requires | Course, provider and completion dateThe person submits it, an admin approves |
| Code of Conduct | Re-signed every 3 years | Signed online against your policy, with the date |
iComply records and reminds. The official check happens on the government service.
Who needs what
Board, staff and volunteers need different things.
Set a requirement profile for each kind of person once. Everyone added later gets the right list, and a clear red, amber or green.
Board
WWC Check, National Police Check and the Code of Conduct, re-signed every 3 years.
Staff
WWC Check (employee), police check, child-safe training, first aid, and an interview with child-safety questions if you use one.
Volunteers
WWC Check (volunteer), child-safe training and the Code of Conduct. Under-18s are marked "not required" for checks your rules exclude.
Each person gets their own link to see what's needed, add their checks, sign policies and claim fees. Nothing counts until an admin approves it.
Reimbursements
Paid back, without the paper chase.
If you cover check fees, people send the receipt from their link. You approve or reject it with a reason, then mark it paid with the date and reference. Export the lot as a CSV for your bookkeeper.
Notifications and security
You hear when it matters. Nobody else hears at all.
Built for organisations that hold sensitive information about people who work with children.
Something to approve? The admin gets an email and a push alert. A daily summary arrives only when there's something in it.
A 6-digit code by email, or an authenticator app.
For police checks, the date seen and result category. Certificate copies stay off unless you turn them on.
Every request is checked against your organisation in the app and again in the database.
Approvals, rejections, payments and who viewed what, with who and when.
Encrypted at rest and in transit. Your organisation stays in control of its data.
Pricing · GST inclusive
One price for the whole organisation.
No per-person fees. Volunteers and staff never pay to complete their record.
Do you store police check certificates?
Not by default. You record the date you saw it and the result category. If your organisation needs a copy on file, an admin can turn certificate copies on.
Does iComply check people against government registers?
No. iComply records the details people give and the date someone in your organisation checked them, and reminds people before anything expires. The official check happens on the government service.
Do we have to use WWC Connect in Victoria?
Whether your organisation must use WWC Connect is unconfirmed. Check with the Social Services Regulator.
- Club · small charity$240/yearAbout $20 a month, billed annually
- Unlimited people
- Check catalogue and reminders
- Policy sign-off with re-sign schedule
- Your own address and branding
- Organisation$750/yearCharity or foundation with staff
- Everything in Club
- Reimbursements for check fees
- Board, staff and volunteer profiles
- Register and reimbursement exports
Set up in one sitting
Tonight,
not next season.
Grassroots is free for volunteer-run clubs up to about 30 people. Club $240 a year, Organisation $750 a year, GST inclusive. Peak bodies by agreement.