Connect every person
Check the clearance before they start. Then connect them to your school in WWC Connect within 21 days for volunteers or 7 days for workers, counted from the start date or the agreement date, whichever is earlier.
VICWWC Connect starts Monday 19 October 2026
Every volunteer checked, connected and on record.
From 19 October, Victorian schools must connect volunteers and workers to the school in WWC Connect within 21 or 7 days. iComply tracks every clock, keeps the evidence and tells you what's due today.
Decision support, not legal advice. iComply is independent and is not affiliated with the Department of Education, the Social Services Regulator or Service Victoria. Victoria only. Rules last checked against the Department's policy and vic.gov.au. Your school still does the official check and connect in the Government's tools.
Illustrative screen · example data
What changed
Three things are new.
Your duty to check clearances hasn't changed. What's new is how the regulator knows who is working with your students, and how fast you must tell them.
Alerts come to you
If a person's status changes (suspension, interim bar, interim exclusion, revocation or expiry), your nominated contact is emailed. They must stop child-related work immediately.
You won't be told the reason for the change.
Records for seven years
Keep a register: contact details, clearance type and number, date verified, start and stop dates, and evidence of the check or exemption. Keep it for 7 years after the person stops.
Record the end date in WWC Connect on the same 21- or 7-day clock.
Real life
Five people you'll see this term.
General examples only. Your principal decides the edge cases, and our two-minute clearance check walks through them.
Serves every class at lunch
Usually requiredRegular contact with students, not just their own child. Check before the first shift, then connect within 21 days.
Three nights at Year 5 camp
RequiredChild-related work. The 21-day clock can start on the day they agree to come, if that's before the camp.
Runs the sausage sizzle
Principal's callChildren are around, but contact isn't part of the role. Record the decision. Running the kids' rides could change the answer.
Newly elected member
RequiredMembers need a clearance (VIT-registered teachers and students excepted) and are connected when elected or re-elected.
Fixes the gym roof
Principal's callUsually child-connected. Their employer connects its own staff. You still check any clearance you require and log the visit.
How it works
Decide. Verify. Connect. Monitor. Retain.
iComply is the control tower around WWC Connect. The official check and connect still happen in the Government's tools. We make sure they happen on time, and prove it.
Decide
iComplyAsks the right questions: child-related, child-connected, exempt or council. The principal's call is logged with a reason.
You stillMake the decision. It's the principal's call.
Verify
iComplyA verify-before-start checklist with clearance type, number, date and who checked. Flags any check done after the start.
You stillLook the person up in the official WWC status checker.
Connect
iComplyConnect-by clocks with reminders at 7, 2 and 0 days, and a worksheet of the details WWC Connect asks for.
You stillConnect the person in WWC Connect.
Monitor
iComplyLog a status alert and it turns red at once, with a stop-work, record-the-date and update checklist.
You stillReceive the alert from WWC Connect and update it there.
Retain
iComplyA local register kept for 7 years after each person stops, with offboarding clocks and a deletion lock.
You stillRecord the end date in WWC Connect.
In the app
From a phone form to a register.
Volunteers fill in their own details. You see what's due today. Your register is ready when someone asks.
Volunteer self-service · single-use link
Illustrative screens · example data.
The two clocks
7 days or 21 days.
The clock starts on the first day of child-related work, or the day you agreed to engage them if that was earlier. The same clock applies when they stop.
School council members: no deadline is published, so we use 21 days until it's confirmed. Open the full calculator for end dates and a calendar reminder.
Connect in WWC Connect by
Enter a start date
For principals
Your duty is clear. Your evidence should be too.
You stay responsible for who works with your students. iComply makes sure every decision, check and connection has a date, a name and a reason behind it.
- Every principal's call is logged with the reason and who made it.
- Checks done after a start date are flagged, not hidden.
- Overdue connections and status alerts sit at the top of one list.
- Whether to re-confirm open-ended volunteers each year is your setting: Government sources differ, so you choose.
Decision support, not legal advice
Pricing
Included in every plan.
The volunteer and WWC Connect module costs nothing extra. Plans start from $9.99 a week, billed annually, GST inclusive. Volunteers never pay.
Under 100 students
$519.48 a year$9.99 /wk
$519.48 a year$9.99 /wk
100 to 499 students
$1,039.48 a year$19.99 /wk
$1,039.48 a year$19.99 /wk
500 or more students
$1,299.48 a year$24.99 /wk
$1,299.48 a year$24.99 /wk
Does iComply connect to WWC Connect?
No. You still check clearances in the Government's WWC status checker and connect people in WWC Connect. iComply tracks every deadline, keeps the evidence and proves what was done and when.
Does it replace our volunteer spreadsheet?
Yes. The register holds the details the Department asks schools to record, plus connect, end and consent dates, with reminders and a 7-year retention lock. You can export it at any time.
Who is covered?
Volunteers, contractors and other workers doing child-related work, and school council members. People doing child-connected work are the principal's call. Exempt people still need evidence of the exemption kept on file.
We're a Catholic or independent school. Does this apply?
WWC Connect applies to organisations across Victoria. Catholic and independent schools follow their own policies under the same legislation, so check yours. Our pages quote the Victorian government school policy.
Where is our data stored?
In Australia. iComply is Australian-owned and hosted. See our privacy policy.
Why schools trust iComply
- Australian-owned and hosted
- Designed and tested to WCAG 2.2 AA
- Full audit trail on every decision
- Volunteers free, forever
Decision support, not legal advice. iComply is independent and is not affiliated with the Department of Education, the Social Services Regulator or Service Victoria. Victoria only. Rules last checked against the Department's policy and vic.gov.au. Your school still does the official check and connect in the Government's tools.
Ready when you are
Your next audit,
already done.
From $9.99 a week, billed annually. Contractors, program providers, volunteers and hirers free, forever. 30-day money-back.